Haslemere Community Rugby Club (“the Club”) is part of and operated by Haslemere Community Rugby Club Ltd (“HCRCL”), a company limited by guarantee, registered in England & Wales with Company Number: 05553736. Registered Office: 48 Scotland Lane, Haslemere, Surrey GU27 3AL.

At all times members contract with HCRCL and not the Club or any other entity or individual.

Junior Memberships
Youth: U12-U18s
Mini: U6-U11s
Micro: U5s
Age calculated as at midnight on 31 August 2023.

The membership year runs from 1 September to 31 August. Annual membership is due on 1 September 2023.

All memberships are for a 12 month period whether or not the member choses an instalment payment option. By joining the Club and choosing an instalment payment plan, the member agrees to complete all the payments of that plan.

Youth and Mini Membership
One parent or guardian of each Junior (Youth or Mini) member is required to be a member of the Club. The parent membership fee is included in the full Youth and full Mini subscriptions (not with sibling memberships).

Haslemere Community Rugby Club is a members’ club. Members under 18 will not be entitled to vote at general meetings of the Club. A nominated parent (the first named parent) of a member under 18 will be a member of the Club and will be entitled to vote on behalf of their eldest child member at general meetings of the Club.

This membership covers the member and their partner for the use of the Club’s facilities.

There are discounted subscriptions available for second and subsequent siblings who have the same nominated parent member.

The RFU require all Age Grade players between U6 and U18 to affiliate or re-affiliate to the Club annually. RFU Regulations require players to be affiliated online each season within 45 days of the start of the season or from first joining the Club on the RFU's Game Management System (GMS). The player's parent or guardian enters and updates the child's details, with any new medical information, emergency contact details and consents, linked directly from their own personal GMS profile page.

International Tickets through Haslemere Community Rugby Club
Applications for international tickets will only be considered for those voting members of the Club who have paid their membership subscription in full. As demand for tickets is strong all ticket applications will be entered into a ballot. Please note that these tickets cannot be sold outside the Club.

The Club’s Guiding Principles

General: Haslemere Community Rugby Club believes strongly in adopting and implementing best practice for child protection and welfare. We are a Club that is committed to ensuring that equity is incorporated across all aspects of our Club’s development.

Codes: That should be evidenced by our adoption of codes for players, coaches, spectators, and referees, as well as demonstrating equitable best practice. We have a Club Safeguarding Officer and assistants. All adults in supervisory contact with children must be DBS cleared.

Ian Searle is the Club Safeguarding Officer and can be contacted on mobile: 07917 323122, by email: irsearle1@aol.com or via the Club website: http://www.haslemererugby.co.uk.

Courses: Coaches, referees, assistants, etc., are encouraged to attend formal and informal equity and child protection courses.

Executive Committee: the Executive Committee of the Club is elected by its members to organise and administer the operations of the Club in accordance with the Club constitution and policies, the views of the members and best practice guidelines from time to time.

Important Insurance Note

Haslemere Community Rugby Club is affiliated to the RFU; therefore the mandatory RFU insurance covers all approved Club activities which fall within the RFU Rules and Regulations. This is basic cover and does have its limitations; therefore players are advised to take additional cover.

Please note that the Club, its servants, agents or employees will not be responsible for supervising junior players before or after coaching sessions or matches.

The RFU encourages players to have an up-to-date tetanus injection. A properly fitted gum shield is recommended and is compulsory for all U9 to U18 and Senior players, and a head guard is also recommended.

Equity Policy

The Club is committed to ensuring that equality is incorporated across all aspects and every team of the Club. In doing so, the Club acknowledges and adopts the following Sport England definition of sports equity:

Sports equity is about fairness in sport, recognising inequities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.

The Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of rugby, regardless of age, ability, disability, gender, race, ethnicity, religious belief, sexuality, nationality or social/economic status.

The Club is committed to everyone having the right to enjoy their rugby in an environment free from threat of intimidation, harassment and abuse.

All Club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.

The Club will deal with any incidence of discrimination seriously, according to the Club’s disciplinary procedures.

The Club will take steps as appropriate to encourage membership from different groups and diverse communities.

Financial Hardship

As a Club, we wish to support all members, and do not wish to see the payment of subscriptions as a barrier to not joining the Club and enjoying rugby, assistance can be arranged on a case by case basis. If you are having difficulty managing to pay your subscriptions or even afford a new pair of boots, then please talk to one of the members of the Executive Committee, on a completely confidential basis.